Economy

• Alerts: negative profit, more payments out than in over the coming days, services sold below cost, large patient debts. They repeat above every other section.
• “Estimated profit” for next month — “(from plan)” if you have written a plan, otherwise “(from trend)”.
• The month's figures: “Collected” (or “Prestat” (Performed), depending on the formula), “Net profit”, “Direct costs” (materials, lab, commissions), “Cheltuieli” (Expenses) (one-off and monthly fixed), “To collect” (completed, unpaid work).
• “Cash — the next … days”: “Inflows”, “Outflows” and “Projected balance”, from what is already scheduled.
• “Capacity utilization”: how much of the doctors' working hours is booked and how much one worked hour brings in.

The figures come from payments, expenses, stock receipts, the lab and the timesheet — nothing is entered twice.

You cannot go past the current month. “Balance” has no month: it shows the position as of today.

The sections are in four groups: “Now”, “Results”, “Planning”, “Setup”. Click the group, then the section in the row below.

The calendar shows, over the horizon chosen in “Formulas” (30–90 days): installments due from patients, unpaid supplier invoices and lab work, and fixed expenses. Due dates already past are shown on today's date, not in the past.

The tiles: “Încasat” (Collected), “Profit net” (Net profit), “Datorii pacienți” (Patient debts), “Cec mediu” (Average ticket) and “Risc gol de casă” (Cash gap risk). If a service that sells has a margin below the threshold, the card names it and says how much more it would have brought in at the threshold margin.

Twelve months, two bars each: what came in and what went out (expenses, fixed costs, interest, materials, lab, commissions). “CSV” downloads the table.

The lines: revenue, “Materiale cumpărate” (Materials purchased), “Laborator” (Lab), “Comisioane medici” (Doctor commissions), “Cheltuieli punctuale” (One-off expenses), “Cheltuieli fixe lunare” (Monthly fixed expenses), wages from the timesheet, loan interest, then “Profit net” (Net profit). With a tax set in “Formulas”, “Estimated tax” and “Profit after tax” follow.

Below the table is the month's other figure: if you count on payments received, how much was performed; if you count on work performed, how much was collected. The difference is work paid for in another month, not a loss.

Both contain the month's profit and loss, line by line. Many sections also have their own “CSV” for their table. If the PDF does not open, allow pop-ups for the app.

The month's figures are kept as they are, and its records can no longer be changed — a payment entered today with last month's date no longer changes them. Below the table, “🔒 The month has been closed since …” appears.

“Reopen the month” brings back the calculated figures and allows editing again. If the month has already been handed over, the accountant's figures and yours may drift apart.

A doctor with no percentage set costs nothing here. Percentages are set in Settings → Money → Commissions.

“Fixed salaries” come from the timesheet (base pay and bonuses); commissions come from payments. Both are deducted from the month's profit. Fixed salaries need the Human resources module, turned on in Settings → Personalization → Modules.

For what each receptionist and each assistant did, see Reports → Echipă (Team).

“Din cheltuielile lunii” (From the month's expenses) adds up the expenses in the “Marketing” category. The amount typed by hand is saved when you leave the field.

“Patient value (LTV)” covers the whole history: how much a patient brings in on average and how many times they return. An “LTV : CAC ratio” below 1× means you pay more for a new patient than they bring in.

The calculation needs marketing expenses and at least one new patient in the month.

• “Assets”: cash and account (entered by hand), “To collect from patients”, “Stock value”, “Fixed assets” at net value;
• “Liabilities”: “Supplier invoices” and “Laboratory” (read from the app) and the debts added by hand.

For a loan, fill in “Borrowed”, “Interest %/year” and “First instalment”: only the interest goes into profit, not the capital repaid.

They are entered once and count in every month: rent, utilities, accounting.

An expense that is no longer paid is stopped (“Stop — no longer counted”), not deleted: deleting removes it from every month, including those already reported. “Restart” brings it back.

One-off expenses are entered in Payments — see How to record an expense.

The bar shows how much has been used and turns red when the limit is exceeded (“⚠ exceeded by …”). At the top: “Total monthly budget”, “Spent in the month” and “Exceeded categories”. “Operating expenses, by category” shows the month's one-off expenses.

The lines: “Venituri” (Revenue), “Materiale” (Materials), “Laborator” (Lab), “Comisioane medici” (Doctor commissions), “Cheltuieli” (Expenses). Green is good: revenue above plan, expenses below plan. Planned profit appears only when all five lines have a target.

Also here: “Annual profit target” and “Annual target progress” — how much has been made so far this year and whether the pace is enough (“on the chart” or “below pace”).

The threshold is how much has to come in during a month to cover fixed costs, at the share of direct costs in the month shown. The chair hours needed are shown too. If the month has no payments, or direct costs exceed payments, the threshold cannot be calculated — the screen says why.

For each active service: the real cost — materials from the technical sheet, the doctors' average commission and its share of fixed costs (“Regie” (Overhead)) — against the price, with the margin. “To reprice” lists services sold with a margin below the threshold, ordered by how much that costs in a month, not by percentage.

What goes into the real cost and the margin thresholds are chosen in “Setup” → “Formulas”.

The sliders: “Service price”, “Patient volume”, “No-show reduction (recovered volume)”, “Additional fixed cost (e.g. a new hire)”.

“How much I need to reach a target profit”: enter “Target profit per month” and find out how many more patients or what price increase you need.

The simulator saves nothing.

Depreciation is straight-line: (value − residual) divided by the useful life. Equipment that has reached the end of its life stays at its residual value and costs nothing more each month. The monthly depreciation and the remaining net value are shown at the top. The bin on a row removes the equipment from the list (then “Save”).

The bell announces the service 14 days ahead, a week ahead and on the day, to whoever can edit fixed assets. The notice leads straight to “Fixed assets”. A past date is marked “due”.

“Service done” moves the date forward by the interval, counted from today. The button appears only when the row has an interval, and stays inactive until you save the changes in the table.

• “Revenue — on what basis do we count it?” — “Actually collected” or “Performed (completed)”. It changes profit, margin and the year-to-date total in every section.
• “The real cost of a service — what do we include?” — materials, the doctor's commission, overhead and how overhead is calculated.
• “Payment calendar — how do we project it?” — the horizon (30, 45, 60 or 90 days), which future inflows count, and the show-up rate.
• “Fixed costs” — the default day for fixed payments.
• “Calculation basis” — “Current month” or “Average of the last 3 months”.
• “Thresholds and average ticket” — where a margin counts as “good” or “ok”, the average ticket, and the estimated tax on profit.

“Reset” goes back to the defaults.

The band appears when fewer than 80% of the month's appointments are marked completed, or fewer than 80% of those with a price are fully paid. It shows the percentages. The figures in Economy rely on these marks: keep them up to date and the figures become exact.